Recording Checks: jump to another article
Logging a check
Open a machine from its site and line, and you’ll see everything needed to record a check on one screen: the machine’s current spec ranges at the top, the reading fields in the middle, and a Save check button fixed to the bottom — it stays reachable even if you’ve scrolled down into the machine’s history.
What you enter
- Brix — required for every check.
- pH — optional. Not every fluid has a pH spec (a quenchant oil typically doesn’t), so leave it blank when it doesn’t apply.
- Refractive index (nD) — optional. Type it by hand, or fill it automatically by reading it straight from a SmartRef — see Reading Brix with a SmartRef refractometer.
Concentration is calculated, not entered
Once Brix is filled in, KeepSpec calculates concentration automatically — Brix times the fluid’s own factor, shown right above the result so you can sanity-check a surprising number without leaving the screen. You never type a concentration directly.
Live in-range feedback
As you type, each field shows a small colored dot and a plain-language status — In range or Out of range, with the band it’s being judged against — so you know before you save, not after. If a machine has no spec set for a particular field, that field simply shows no status at all, rather than guessing.
If a reading is out of spec
Saving an out-of-spec reading without a condition note or a corrective action prompts you first: “This reading is out of spec. Do you want to add a corrective action or condition note?” You can add one on the spot, or save as-is and note it later. See Condition notes and corrective actions.
After you save
The check appears at the top of the machine’s history immediately — even before the request has actually finished reaching KeepSpec’s servers — and the form clears, ready for the next reading. If you have no signal when you save, see Working offline.